idu-Spend

Description

idu-Spend is a new product from idu designed to streamline accounting and approval processes around two of the more common areas of expenditure in business today, travelling and credit cards. This is handled in idu-Spends modules, idu-Travel and idu-Plastic respectfully.

Travel

Provides a web based platform to deal with most travel issues from identifying a travel requirement to motivating the trip obtaining finance therefore, in local or foreign currency and accounting for the expenditure. The system ships with built in workflow to ensure appropriate authorisation including trip and expenditure authorisations. The process normally begins with an employee identifying and motivating a requirement and running off to get approval from his or her manager. Once the trip is approved the employee will typically get the required advances tickets etc from another department and then be off. Upon return the employee needs to return unused advances and account for the funds used. Any balances unaccounted for results in either monies due to or by the employee which also needs to be accounted for.

In most corporates this process results in a fair bit of paperwork. iduTravel removes the paperwork and provides the process without the pain. Authorisations are on-line embodied in user friendly screens making the process painless and efficient. From the administrator’s perspective the system offers a wide range of management functionality and controls from managing when advances are returned and trip expenses accounted for. The multi-currency option allows for the accounting of trip expenditures in any advanced currency. The built in reconciliation functions offer reconciliation by currency and also reporting of trip costs against budget.

iduPlastic

Removes the paper work from credit card accounting and authorisation. The system allows users to identify and account for their own expenditure and ensures that the appropriate authorisation is enforced. Processing corporate credit cards is not an exercise that needs to take months. It can be done in hours and all electronically. Using iduPlastic you can automatically load the credit card transactions into the system distribute statements across the intranet and allow the users to update the accounting aspects of the transactions on-line. Data consequently needs to be captured only once and then is reused through to general ledger update. The Administrator can control access, authorisation limits and manage late submissions through an integrated e-mail facility.
What are the main benefits of idu-Spend User friendly browser interface for all users:

Improved reconciliation controls
Automatic reconciliation of trip expenditure by currency
Automatic reconciliation of credit card expenditure
Complete accounting done by the user, without needing to be an accountant
Improved efficiency of both the travel and credit card reconciliation processes
Integrated e-mail functionality to enhance workflow functionality and improve management of late submissions
On-line exception reporting
Supports and integrates to all major financial systems
Supports job or project accounting in addition to normal accounting
Strong security allows multiple or single authorisers for each user
Allows users to have access to multiple cards or employees depending on security access
Adaptable to any environment containing direct debit invoices or other e-commerce transactions where high volumes of detail needs to be analysed
Maintains full audit trail
On-line history available for enquiry
Minimises delays in recovering tax because transactions are processed faster

Requirements

NB: Please note that all these requirements must be met before the installation of the product can commence.

Server software (2 tier application – Web and Database Server on 1 Server)

Server:

Windows NT 4.0 Server with Service Pack 6a or later, with Windows NT Option Pack (Internet Information Server comes with NT option pack 4 and later).
OR Windows 2000 Server with IIS 4.0 or later (Internet Information Server) installed.
Microsoft Transaction Server.
SQL Server 2000.
Minimum 2 Gig RAM.
Recommended Pentium 4 Dual (2.4 GHz) or more.
+/- 500MB Hard drive space free.
Crystal 8.5 can be installed on the web server. If it does not get loaded, Crystal 8.5 will be loaded during the installation.

Server software (3 tier and N tier application – Web and Database Server on separate Servers)

Web Server:

Windows NT 4.0 Server with Service Pack 6a or later, with Windows NT Option Pack (Internet Information Server comes with NT option pack 4 and later).
OR Windows 2000 Server with IIS 4.0 or later (Internet Information Server) installed.
Microsoft Transaction Server.
Minimum 2 Gig RAM.
Recommended Pentium 4 Dual (2.4 GHz) or more.
+/- 250MB Hard drive space free.
Crystal 8.5 can be installed on the web server. If it does not get loaded, Crystal 8.5 will be loaded during the installation.

Database Server:

SQL Server 2000.
Minimum 2 Gig RAM.
Recommended Pentium 4 Dual (2.4 GHz) or more.
+/- 250MB Hard drive space free.

Administrator PC(s)

Recommend Pentium III workstation or more.
Windows 95 or 98 OR
Windows NT Server or Workstation (Service Pack 4 or later) OR
Windows 2000.

Client PC(s)

Operating System: Windows95/98/2000 Professional or Windows NT with Internet Explorer 6+

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